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Select a Red from the Color dropdown menu.This will open up a simplified version of the Format Cells dialog box which only contains the Number, Font, Border, and Fill tabs. Press the Format button to choose what formats will be applied when the rule is true.Choose Cell Value and less than in the dropdown options, then add 0 into the input box on the right.Choose the Format only cells that contain option under the Select a Rule Type section.

This will open up the New Formatting Rule menu where you can select from various different types of rules to create.

Select the Conditional Formatting command from the Styles section.

Select the range of cells to which you want to apply conditional formatting.

You can also use this to change the font color to red when the cell value is less than zero.įollow these steps to apply conditional formatting to your range of numbers. With conditional formatting, it’s possible to change any type of cell formats such as borders, font size, font style, fill color, and much more. Display Negative Numbers as Red with Conditional FormattingĬonditional formatting is a feature that allows you to set the format of a cell, based on customizable rules. This way you can avoid writing the syntax from scratch, and can instead customize one of the existing options. One great thing worth mentioning about the custom format option is there are several preset options available that include a red negative color. You can also specify a color, but the example used in this post doesn’t specify any color and will use the default font color so any zero values will display in black.

The format string for zero values is third.

You can specify a color inside square brackets before the number format string.

The format string for negative values is second.

The format string for positive values is first.

The formats for positive, negative, and zero values are separated by a semi-colon character.

The format string entered is made up of several parts.

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Add the above format code to the Type input.Īfter you press the Ok button, your custom format will be applied and you will see the various format options applied to your positive, negative, and zero values.Select Custom from the Category section.Right click and select Format Cells from the options, or press the Ctrl + 1 keyboard shortcut. Select the cells to which you want to apply a custom format.This includes the ability to specify a font color for the displayed format, so your positive values can be green while your negative values are red.įollow these steps to create a custom format. You’ll be able to define number formats and colors for positive, negative, and zero values. Display Negative Numbers as Red with a Custom FormatĮxcel also allows you to define your own custom format from the Format Cells dialog box.

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This is great when your values are derived from a formula and might change often as you don’t need to manually update the color.

Select the example with red font in the Negative numbers section.Īny cells you apply this format to will automatically change to a red font color whenever the value is negative.

Select Number or Currency from the Category options.

Select the Number tab inside the Format Cells dialog box.

You can also use the Ctrl + 1 keyboard shortcut to open the Format Cells dialog box.

Right click on the selected cells and choose Format Cells.

Select the cells to which you want to apply the custom format.

The most straightforward method to show your negative numbers in red font color is to use a number or currency format.īoth the number and currency formats have options to show negatives with red font color.įollow these steps to apply the number or currency format to your numbers.

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Download your copy of the example workbook with the above link and follow along! Display Negative Numbers as Red with a Number or Currency Format